Council Structure and Responsibilities

SENA is a Charitable Incorporated Organisation (CIO) in England & Wales [Charity No. 1198001].

SENA is administered by a Council of Trustees, consisting of a President, Honorary Treasurer and Honorary Secretary.

The Honorary Secretary liaises with a named Representative from each of the Neuroscience Centres. Local Representatives are elected by each Neuroscience Centre at their discretion. Newly nominated Representatives are confirmed at each Representatives Meeting.

President and President-elect

The President is elected by SENA Representatives. Nominations for President can only be made by the local Representatives, but participating Neuroscience Centres can propose any Member of SENA for the post of President via their Representative.

The President will serve for a term of three years, which can be renewed with the approval of SENA Council a maximum of two times before a minimum "rest" period of one year is required before further re-appointment.

The President (or his or her nominated Deputy) will:

Open and close each Meeting, and chair any sessions as required by the Local Organiser
Chair the Annual General Meeting
Liaise with the Secretary and Treasurer about the organisation and finance of each meeting

The President-elect is elected by SENA Representatives. Nominations for President-elect can only be made by the Representatives but participating Neuroscience Centres can propose any appropriate clinician for the post of President-elect via their Representative.

The President-elect is nominated and confirmed at the Annual General meeting and immediately succeeds the President on demission.

Honorary Treasurer

The Treasurer is elected by SENA Representatives. Nominations for Treasurer can only be made by the local Representatives but participating Neuroscience Centres can propose any appropriate clinician for the post of Treasurer via their Representative.

The Treasurer will serve for a term of three years, which can be renewed with the approval of SENA Council a maximum of two times before a minimum "rest" period of one year is required before further re-appointment. The Treasurer will:

Maintain the accounts of the Association, including any investments made on behalf of the Members;
Liaise with the Honorary Secretary and Local Organiser about meeting sponsorship and expenses;
Present accounts at the Annual General Meeting.

Honorary Secretary

The Honorary Secretary is elected by SENA Representatives. Nominations for Honorary Secretary can only be made by the local Representatives but participating Neuroscience Centres can propose any appropriate clinician for the post of Honorary Secretary via their Representative.

The Honorary Secretary will serve for a term of three years, which can be renewed with the approval of SENA Council a maximum of two times before a minimum "rest" period of one year is required before further re-appointment.

The Honorary Secretary will:

Liaise directly with the Representatives of the Neuroscience Centres;
Liaise with and advise on a regular basis the two Local Organisers of the SENA meetings for the year;
Maintain an accurate Register of Members for their Centre;
Send notification of each SENA meeting to all Representatives by email one year in advance with reminders six months and one month in advance;
Obtain a meeting programme four months in advance;
Ensure that the meeting is recognised for CPD with all the relevant Colleges and regulatory authorities;
Liaise with the Secretaries of all relevant organisations to ensure SENA meetings are posted on websites in a timely manner;
Act as webmaster for the SENA website www.sena.org.uk;
Record a summary account of the scientific and business content of each meeting.

Representatives

Each Neuroscience Centre nominates one or two SENA Representatives from its local Members.

The Representative can serve for a maximum of seven years. Once a Representative demits they must arrange a replacement by discussion with the participating Neuroscience Centre.

The Representatives will:

Liaise directly with the Honorary Secretary;
Mail their respective Neuroscience Departments with all relevant SENA correspondence from the Secretary;
Include SENA meetings in the academic programme for their Centre.

The Representatives of the hosting Centre are referred to as the Local Organisers.

The Local Organisers are responsible for all aspects of the organisation of SENA meetings at their Centre including:

Obtaining funding for the meeting;
Designing a programme with advice from the Honorary Secretary;
Arranging speakers who may be local or from outside the area;
Scheduling an AGM in the Spring meeting programme;
Scheduling a Representatives meeting at lunch time of Spring and Autumm meetings;
Arranging accommodation, catering and entertainments, as necessary, including the Conference Dinner held on the evening of the meeting;
Sending a meeting programme to the Honorary Secretary four months in advance;
Ensuring all income and invoices are sent to the Treasurer.